Monday, October 3, 2011

UNDP: National Project Officer

United Nations Development Program, Timor- Leste
Vacancy Announcement

Project Title: Inclusive Finance for the Under-Served Economy (INFUSE)
Post Title: National Project Officer (1 post)
Contract Type Service Contract
Level: SB-4
Duration: 6 months (with possible extension)
Duty Station: Dili, Timor - Leste
Expected Starting date: December 2011
Organizational Unit: UNDP, Poverty Reduction and Environment unit
Entitlements/Benefits: Please obtain from the UNDP Human Resources Unit

A. Background and Organizational Context:

INFUSE is a UNCDF program implemented jointly with UNDP and the Ministry of Economy and Development from 2008 to 2012. The purpose of the INFUSE program is to increase access to sustainable financial services for the low income population by providing technical assistance, training, and loan capital to financial service providers. This project is managed by the INFUSE program team Chief Technical Adviser (CTA) and reports to the Management Committee for Inclusive Finance (MCIF: comprised of the Ministry of Economy and Development and donors to the program). The National Project Officer (NPO) will have the overall responsibility of day to day program coordination and support under the direct supervision and guidance of the CTA. The NPO will work in close collaboration with an Administrative / Finance Officer. Program information can be found at:

B. Functions and Responsibilities / Key Results Expected
The NPO plays a key role in the INFUSE team in providing timely and high quality communications, operational, and reporting support and coordination for the implementation of all program activities. The NPO also works in close collaboration with UNDP’s Operations & Support Teams to ensure coordination and conformity to UNDP’s established administrative, procurement, reporting rules, processes and standards. S/he will also assist in liaising with the MCIF members, partners and stakeholders.
The key function is to provide daily coordination of program activities, and provide assistance and support to the program team in the implementation of INFUSE program activities to achieve successful implementation of the INFUSE program.

1. Assist in the administration and implementation of program delivery through various reporting systems, processes and procedures, and support results-based management. (Result: INFUSE contracting, awards, payments, and reporting will be completed quickly, transparently and without error.)
- Write and consolidate reports
- Assist in the preparation of regular program reports.
- Present information/reports for identification of areas for support and interventions.
- Research and resolve questions related to processing of Performance Based Agreements and procurement of services.
- Collect, review, consolidate reports from partners, ensuring completeness and accuracy.
- Coordination and management of day to day administrative and operational activities for the INFUSE
- Serve as the responsible focal point for program monitoring and evaluation, and UNDP country
  program reporting and planning
- Organize and facilitate workshops and meetings with partners and stakeholders.
- Provide guidance on administrative and operational policies and procedure to the INFUSE team and
  to the partners on routine implementation of projects.
- Analyze and identify operational and administrative problems, and develop creative solutions.
- Assist in processing of staff/workshop participants travel in line with procedures.

2. Coordinate and provide administrative support and assistance to the Team in implementing the program. (Result: INFUSE has necessary support to efficiently and quickly process contracts and awards, travel, and requests for information.)
- Coordinate with other INFUSE team members in conducting Administrative, Finance and Logistical
  functions and ensure timely and effective implementation of project activities;
- Organize receipt of proposals and requests from potential partners.
- Assist in preparing and processing performance based agreements.
- Assist in the recruitment and contracting of short-term consultants and other procurement services
- Manage and monitor the timely receipt of partner reports.
- Assist in the follow up on reports from partners, including aggregating basic information and data
- Assist in the preparation of annual work plans and results reporting and conduct data collection as
- Work closely with other departments for the consolidation of reports to UNDP and UNCDF
- Prepare monthly progress updates, Quarterly and Annual reports to the GoTL, MCIF, UNCDF and
- Manage travel and logistical arrangements for INFUSE staff and for visiting missions and in
  obtaining visas for staff and consultants traveling to the field.
- Maintain good communication and build relationships and networks with relevant ministries and
  government offices such as the MoED as well as key partners and stakeholders.
- Transfer knowledge on program policies and procedures to local partners.

3. Support to the effective functioning of the MCIF (Result: Regular MCIF run smoothly, requests
    are met quickly, efficiently and respectfully, and all meetings and correspondence with the
    Committee is tracked and archived)
- Provide timely support to the MCIF in terms of effective communications, organization of meetings,
  calls, and videoconferences and ensure timely reporting.
- Prepare documentation for MCIF meetings, prepare minutes, and track follow up.
- Compile reports on project awards, track disbursements and expenditures against benchmarks.
- Assist in tracking and reporting on mobilized resources.

4. Support to Implementing Partners. (Result: relationships and partnerships developed, and mutual
    obligations met efficiently and respectfully)
- Assist the implementing partners to comply with Performance Based Agreement obligations,
  including reporting.
- Provide information from INFUSE and assist with finding answers to queries.
- Arrange meetings and maintain communication channels.
- Identify solutions for problems encountered by partners during project implementation
- Research and collect information on partners that is presented in the media or public forums.

5. Participation in knowledge building and knowledge sharing. (Result: INFUSE is viewed as a
    reliable, organized, and transparent source of information and takes the lead on sharing information
    with stakeholders in Timor Leste and the region.)
- Coordinate with UNDP and UNCDF’s communications and knowledge management teams.
- Disseminate information on the program to stakeholders and partners.
- Coordinate and /liaise with editors, translators, and printers of INFUSE reports, briefs and other
  knowledge products before publishing
- Maintain knowledge product database of external materials collected by INFUSE staff.
- Liaise with regional centers, UNDP country offices and development partners for information sharing
- Manage logistical arrangements for conferences/workshops/meetings undertaken by the INFUSE
- Create information packages, letters of invitation relevant to upcoming events

5. Enhanced learning and professional development. (Result: Program Assistant is up to date on the
    latest skills and training needed to efficiently support the INFUSE team.)
- Enroll and completion of online learning courses – including mandatory UNDP courses related to
  Atlas, internal processes
- Participate in training and capacity development activities
- Pro-actively learn about the INFUSE program and microfinance sector to effectively support the
  program and its partners, and reporting obligations.

C. Functional Competencies and Critical Success Factors:
    In addition to specific job tasks, the NPO is expected to carry out their work with professional
    standards demonstrating the skills and behaviors as listed below.

Operational Effectiveness
- Ability to organize and perform a variety of specialized tasks simultaneously related to Results
  Management, including administrative support to design, planning and implementation of program,
  managing data, reporting.
- Pro-actively follows up with others to advance tasks
- Provides guidance on policies and procedures
- Follows through on assignments to completion as per deadlines

Leadership and Self-Management
- Demonstrates responsibility for one’s own work and actions
- Focuses on results for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
- Interacts with others in a professional, respectful, and friendly manner
- Pro-active, takes initiative and creatively provides solutions to problems
- Completes tasks efficiently and with minimum supervisory follow up
- Manages own time and tasks effectively and efficiently
- Carefully checks own work for accuracy and completeness

Knowledge Management and Learning
- Shares knowledge and experience
- Actively works towards continuing personal learning, and applies newly acquired skills
- Demonstrates openness to change and ability to manage complexities.

D. Recruitment Qualifications:
- Bachelor’s degree is preferred in finance, business administration, economics, accounting, marketing or a related field.
- Combination of educational background and work experience acceptable as follows: 2 years work experience with master’s degree; 4 years with bachelor’s degree, Work experience must be relevant, with progressive levels of responsibility.
- Experience in managing reports
- Experience working in a manner that achieves outputs, deliverables and results;
- Experience coordinating/managing own work
- Experience with a UN organization/agency is desirable
- Excellent writing, communication and organization skills;
- Able to demonstrate high level of accuracy and attention to detail
- Strong written and spoken skill of the UN working language (English) of the duty station.
  Knowledge of Portuguese, Tetum and/or Bahasa Indonesia preferred

Please submit your applications together with curriculum vitae, P11 form including a list of references, academic qualification and relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street
Dili, Timor Leste
Fax: + 670 331 3534

The deadline for submitting applications is 14 October 2011.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

UNDP: National Access to Justice Officer

United Nations Development Programme 

Vacancy Announcement

Project Title: Justice System Programme, Timor-Leste
Position Title: National Access to Justice Officer- VA/15/08SCJSP_04/11
Type of Contract: Service Contract
Level: SB-3
Duty Station: Suai-District
Duration: 6 months (with possible extension)
Expected Start date: November 2011
Organization Unit: UNDP, Governance
Entitlement/Benefits: Please obtain from Human Resources Unit

A. Background:
The Justice System Programme “Strengthening the Justice System in Timor-Leste” (Project no. 00014955)
The “Strengthening the Justice System in Timor-Leste” Programme was launched in 2003. This project was revised and a new project document was signed in December 2005, focused on institutional capacity development of the justice sector, including the Courts, Prosecution Service, Public Defenders Office, and the Ministry of Justice. Overall project management responsibility was entrusted to a Council of Coordination, consisting of the President of the Superior Council of the Judiciary, Prosecutor-General and the Minister of Justice. The crisis of April-May 2006 and its aftermath drastically altered the domestic environment, unduly burdening this project which, as the most comprehensive vehicle of support to the justice sector, was called upon to respond to emergency needs for crisis response and recovery. In July-August 2007, an independent, external evaluation of the project made recommendations for far-reaching changes in the structure, scope and size of the project. In light of those recommendations, this project was revised in 2008, with significant changes in scope, structure, and size, including a new focus on the ‘demand’ side of justice. The revised project commenced in 2009 and provides for a strengthened Programme Management Unit, with five revamped programme units: Capacity Development, Justice Decentralization, Prosecution, Corrections and Access to Justice.

B. Duties and Responsibilities:
Under the overall supervision of the International Access to Justice Specialist and as a counterpart to the International Access to Justice Officer in the district office (Baucau or Suai), the National Access to Justice Officer shall perform the following duties:
• Assist in the development of district Access to Justice district workplans.
• Provide support and assist the national justice counterparts in establishing and enhancing access to
  justice at the district, sub-district and suco/village levels.
• Assist in the implementation of activities related to national strategies and policies for access to
   justice and conflict prevention, including access to justice for women, juveniles/children, IDPs, and
   other vulnerable groups in society.
• Coordinate the implementation of access to justice activities such as: legal aid; legal awareness;
   community-level dispute resolution mechanisms, and confidence-building measures.
• Advise the MoJ officers at district level in matters related to Access to Justice.
• Assist with conducting assessments of the situation of access to justice in the district.
• Monitor progress of access to justice activities in the district and assess impact of results.
• Assist with the production of reports.
• Support the development of networks and linkages between national actors/stakeholders, such as the
  Courts, Prosecution, Public Defender’s Office, Private Lawyers; customary authorities and Civil
  Society Organizations at local level, and the coordination with other actors involved in supporting
  access to justice at the field level.
• Promote people’s participation, consultation processes and other forms of national ownership.
• Gradually take on responsibility for management of the district access to justice programme so that
  the international staff can be phased out.

C. Qualification and Professional Experience:

• Qualifications:
- High school graduation minimum requirement.
- Bachelor Degree in law, political science, international studies, development studies, public
  administration, management or any other related field is an advantage
- Studies in human rights or justice highly regarded.

• Experience – 5 years of professional experience in one or more of these areas:
- Administration of justice, local customs and/or customary law.
- Legal defense or promotion of human rights.
- Working within the Timor-Leste legal framework.
- Legal Research in relation to justice systems.
- Community development programmes.
- Social services.
- Any other related field.

• Language skills:
- Tetum.
- Fluent in English (written and spoken).
- Skills in the national language of one of the specific districts.
- Portuguese language skills an asset.

• Personal competencies:
- Sound interpersonal skills.
- Able to work under pressure.
- Able to work in multi-cultural environment.
- Knowledge of the social and cultural reality of Timor-Leste.

Please submit your applications together with your curriculum vitae and P11 form including a list of references and relevant supporting documents (including academic qualifications) to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534

The deadline for submitting applications is 7 October 2011
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.